Did you know that it is estimated that the average American office worker uses over a hundred pounds of paper annually for various office tasks? When you think about a company of a hundred employees, you realize that’s ten thousand pounds of paper! One can only guess how many Social Security numbers, payroll designations, legal documents, and other important notes are printed and passed around a building in one year.

As companies turn to greener options like increased utilization of e-mail and word processing documents, the need to store excess paper is certain to fade. Yet, to simple dump everything in the trash poses risks to corporate and personal security, so the best option for cleaning house is to start shredding office documents. Companies can now face stiff fines for violating Consumer privacy laws and not having a plan in place to protect consumer data and show how they safely purge office documents.

Should a company handle document shredding in-house? Believe it or not, there are risks associated with that as well. By hiring a licensed, bonded contractor to shred your business papers, you can save your company money and time and maintain productivity. Here’s how:

• Employee production remains on company work. Say you have half a ton of back-logged documents to shred. To take a worker off his current task and move him to something else slow production. Contracting a professional shredding service eliminates the need to restructure.

• In-house security leaks are reduced. As an employer, you are certain you have hired trustworthy people to help run your business. Placing one person in charge of shredding private documents, however, grants him access to information that may not be his to know. To prevent possible leaks, hiring an outside company is the better solution.

• Safety measures must be recognized. Depending on the type of shredder you plan to use in-house, your company could be held liable if an employee has an accident. Somebody inexperienced in mass shredding could get hurt if clothing gets caught in a machine. A professional shredding service, with workers trained in the field, reduces this risk.

A professional shredder completes the job. Say you have a large amount of paper to shred. Removing employees from their work to take care of it could lead to problems with the actual destruction of the documents. Somebody may thing the job too arduous and boring and might not shred as well as needed, thereby allowing important information to be found and abused. Using a professional shredding service ensures the job is done correctly.

The practice of destroying confidential documents is a common one for most large corporations. But with the growing problem of identity theft today, it is becoming increasingly important for smaller businesses and even individuals to keep their sensitive information away from the roving eyes of criminals. That’s why MyDocumentShredding.com Of Boston MA Area has created a new drop-off service that makes secure document destruction affordable and accessible to everyone.The most powerful and economical shredding service plan! Document shredding Service plan that was designed with consumers and small businesses in mind. While other large corporations nickel and dime you for everything they can; this secure document shredding plan will allow you to get the same benefits of secure and safe document destruction but without the high cost and hidden fees.Identity theft is the fastest growing crime in the USA according to the National Crime Prevention Council. The average dollar amount charged in that theft is a whopping $92,893! And the number of hours an identity theft victim spends to recover from the theft is 600 hours!

Document Shredding

Secure destruction of your sensitive materials is essential  for any size organizations: Small or Large. Choosing the right company that you can trust is the most important step toward ensuring that the document shredding services you receive are not only secure and on time, but convenient, cost-effective and environmentally friendly as well. That is why you should turn to myPaperShredding.com for all your document destruction needs.

Permanent destruction of sensitive Business information is an imperative task. That’s because companies are producing more information than ever, while the number of new privacy and information disposal laws at the federal and state levels has grown exponentially. A single instance of unauthorized access to information could have significant consequences, from loss of brand or revenue to the loss of market share and more importantly customer trust. The negative PR alone is a high risk that can cause your company time, money and impact future earnings.

To help businesses and local residents keep their private documents and sensitive material away from the wrong hands, we offer a wide range of document and media destruction solutions: offsite and drop off secure shredding services that are both secure and affordable. Partnering with us for your secure document shredding helps you not only gain a range of benefits that prepare you to meet the challenges of information privacy but allows you to comply with State and Federal Privacy laws.

Features:

• Security : Each type of shredding service we offer is 100% secure, with processes and procedures that ensure a solid Chain-of-Custody. Our employees are screened and meet all our security requirements. Our facility has limited access, ensured and secured by a third party 24/7.
• Law Compliance: We help you comply with the law, from HIPAA to GLB and SOX. Upon job completion, you will receive a Notarized Certificate of destruction that confirms your secure document and media destruction.
• Affordable Rates: Our low overhead cost allows us to offer shredding services at very competitive rates, drop off shredding rates as low as 49¢ / Lbs! Our customers are often pleasantly surprised when they receive our quotes, we can save you up 75% from the other big corporations.
• Convenience: We offer you the opportunity to save more money by dropping off your material, our drop off location is open six days a week and can save you a bundle: No Transportation charges, No Environmental fees, No per minute Charges, simply Pay As you Go!
• Environmental Friendly: Document recycling as a large key component of our paper shredding service. We recycle 100% of the material.

Shredding Services:

We offer a variety of shredding services to meet all your business and consumer needs:

• Offsite Shredding technology allows us to destroy up to 5000 pounds of documents an hour, saving you time and, more importantly, saving you money. No other company can match our document destruction rate that serves Greater Boston. Our truck allows us to pick up at our location and shred in our secure facility. This off-site document destruction service eliminates any chain of custody issues and gives you the assurance that your documents have been destroyed properly. All our clients receive a Notarized certificate of destruction verifying the shredding of documents providing you a legal audit trail.
• Drop Off Shredding the most powerful and economical shredding service plan! Document shredding Service plan that was designed with consumers and small businesses in mind. While other large corporations nickel and dime you for everything they can; this secure document shredding plan will allow you to get the same benefits of secure and safe document destruction but without the high cost and hidden fees.
• Secure media destruction of your electronics: Desktops, laptops, LCD Monitors etc is also available upon request.

Drop Off Location

Our Document Shredding Service is second to none! See for yourself here:

No bait and switch here, we believe in treating our clients with utmost respect, dignity and honesty. We do what we say we will do, we charge a fair price for shredding and our prices are posted on the web! How many shredding companies do that? If you are looking to comply with the latest MA privacy Laws, HIPAA while keeping your budget inline, then the decision is easy! Come to Neighborhood Parcel for all your Office, Residential and Personal document shredding needs.

Dealing with a local company has its advantages, you are supporting a local business, Sorry to disappoint you but no greedy stock holders or CEO here! Our low overhead allows us to blow the competition out of water! Show us your Shredding invoice and let us shred it for FREE!

To get started and comply with the New MA Privacy Laws 93H and 93I Call us for free consultation (978) 851-0199 or visit our document shredding website.

*If you will be applying for a Green Card or a Visa, it is a good idea to keep your stubs for at least 10 years. You may be required to present ‘original’ pay stubs.

**Keep these documents for seven years if they document tax-related expenses.

***As soon as you receive your bank statement and verify all amounts are correct, you can shred these documents.

Special Exceptions

off site shredding service

A few special exceptions to the rule were mentioned above, but there are two other reasons to keep documents versus shredding them:

• To Avoid a Tax Nightmare: Anything that documents a tax-related expense, credit, etc. needs to be kept for at least seven years after filing the applicable tax return. The IRS has up to six years to challenge your return. If you need a credit card statement or a receipt and don’t have it, you could find yourself in a pickle.
• To Avoid Stress: If shredding your documents freaks you out, don’t do it. There’s no reason why you can’t keep all of your beloved papers. Just make sure you have room for them, and most importantly, keep everything organized. It makes no sense to keep something if you won’t be able to find it later on.
• To Budget: Some people like to keep their bills for a year or two so that they can set a budget for the next year. This makes complete sense, and is actually a good way to track cost of living increases as well.

To schedule document shredding service on site or Off Site, visit our company website today or Call us at (978) 851 – 0199.

Medical records

Financial documents are held for seven years or more in order to satisfy I.R.S tax requirements. Yet for most individuals, there’s no law mandating the type or period of documents that are retained.

Though a homeowner or a small business may well find it in their interest to keep the records, if they destroy them they’re not breaking the law. One may get audited and lack the needed data to defend against any IRS point-of-view. But no penalty is added for not having the data.

But medical records have special requirements by law, both for the patient and the doctor. Hipaa and New MA privacy laws to name a few.

Doctors, hospitals and others who offer medical services hold all kinds of personal information about patients. Since many services are rendered on credit, they often have data that falls under laws requiring confidentiality and certain document disposal methods, such as shredding.

They also, obviously, keep records about their patients’ medical conditions and histories. That data is considered private and must be kept so.

But medical practitioners face a dilemma. They are required to hold on to the data for a period of time. Then they have to make good faith efforts to dispose of it properly and at the right time.

Those periods and conditions differ from state to state, but in general the period is often many years. Some allow moving paper documents onto long term storage media, followed by destruction of the paper after five years. Regulations, like most laws, are complex.

Once the data on paper has become obsolete, either through death, relocation or other status change, it can be transferred or just destroyed. Which, again depends on specific regulations. HIPAA (Health Insurance Portability and Accountability Act) and several other Federal regulations determine the overall requirements and states enact their own specific laws. Agencies then determine the detailed procedures.

Patients, too, find themselves in a similar dilemma. A parent that maintains records relating to a child’s medical condition and/or history may want to dispose of that data a few years after they’ve left for college. Shredding is one of the most cost-effective ways of doing that, but it can often be important to retain the data while destroying the original media. Then, it helps to have a scanner.

If a medical condition or history has played a role in a lawsuit, the issue becomes still more complex. Lawsuits can take years to settle. Even after a judgment is reached, a losing defendant can renege on paying the bill after a few months or years. To enforce the original judgment sometimes requires not just a copy of the original legal documents but the medical records used in the case.

Knowing how to handle medical records requires a knowledge of the applicable laws, combined with some foresight about their possible use in the future. Before you undertake to shred them, be sure you’ve investigated the requirements and your options.

Small businesses in MA, ME, NH and RI have a new choice when it comes to document shredding, most shredding companies will present you with a list of services and fees that can bankrupt your budget! Mydocumentshredding.com has off site and drop off shredding service that can save you 20 to 65% OFF what others charge if you can drop off your documents at their facility in Tewksbury MA. The location is safe and secured 24 / 7 and they also offer Pick up service if you are too busy to carry your documents. To schedule a pick up, call 978-851-0199.

You and FACTA

“No matter how careful you are with your personal information, it is necessary from time to time to give this information to other various entities: schools, doctors, banks, etc. Do you ever wonder what happens to that information after you give it away? You may be pleased to know that law, specifically the Fair and Accurate Credit and Transaction Act (FACTA) requires the secure destruction of this information.

FACTA applies to every person and business in the United States, and is the closest thing we have to a national document destruction law. FACTA mandates that consumer information must be destroyed before it is disposed of. No particular means of destruction is specified, but the law states that reasonable measures must be taken to prevent unauthorized access to the information. According to FACTA, these reasonable measures include “burning, pulverizing, or shredding of papers containing consumer information” as well as being in “a contract with another party engaged in the business of record destruction to dispose of material, specifically identified as consumer information, in a manner consistent with this rule.”

Handling private consumer information is not something to consider lightly. FACTA imposes hefty penalties for violators, including civil and class action lawsuits on both federal and state levels. A violation could potentially cost a company millions of dollars in fines. In a recent example here in Georgia, a company moved out of a building and left behind many documents containing the personal information of others. The property manager discovered these documents and had them shredded. The company is in the process of being investigated and will most likely be fined.

FACTA gives consumers the right to have their personal information protected, and the law places the federal liability and responsibility for this task on businesses. To remain FACTA compliant and avoid fines, lawsuits, and bad publicity, businesses should take precautions to have private information securely destroyed in-house or by a reputable document destruction company. ” Ezine-Article 2010

Paper Shredding Company

Mydocumentshredding.com is proud to announce Document shredding Low Flat rate plan starting $49.99 for the first 100 Lbs in Metro Boston MA. Drop Off Shredding service that is both secure & affordable.

Boston MA, http://mydocumentshredding.com a leading provider of Document shredding services, a world-leading information security company, today announces the new Flat Rates Document shredding service.

Document shredding

Under the new pricing program, our customers will be able to bring unneeded confidential documents for secure destruction to Neighborhood Parcel (http://neighborhoodparcel.com) counter in Tewksbury MA and Surrounding locations. Mydocumentshredding.com will provide off site document shredding. Documents will be stored there securely until destroyed on-site at location by a mobile shredding vehicle, following a tight security process. Once the materials have been destroyed, the Office will mail client a Notarized Certificate of Destruction at no charge and a copy is kept on file for three years that will be available to customers upon request.

“We are excited about our new flat rates during the economic down turns; the demand for secure document shredding services is growing. We offer the best solution and we are considered the gold standard in the industry,” says Mr Bechat CEO of Neighborhood Parcel. “Our drop off service will allow customers to be able to safely dispose of their confidential materials while saving money” Ads Mr. Bechat during the press conference in Boston MA last week.

“MyDocumentshredding.com fulfilled the need of small businesses and area residents for secure document shredding without the extra cost that others charge, all shredding services are based on Flat rates without the hidden fees or minimum time allowances that other charge, we are so confident in our low prices that we are the only shredding company that list their rates online, this unmatched level of transparency adds value to all our shredding services. Consumers hate hidden charges and deceptive tactics of large corporations” Says Mr. London during a phone interview last month.

Mydocumentshredding.com mission is simple. We help our customers do their best work at some of the lost rates. The company provides document shredding, document services and shipping services through our Neighborhood Parcel stores. For more information about our document shredding, paper shredding, off site shredding and Office purge services: http://mydocumentshredding.com

For more information:
Visit our website: http://mydocumentshredding.com

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Contact us: 262 Middlesex St Lowell MA 01852  Tel 978 851 0199

The United States Government has been very proactive in protecting the consumer’s rights to personal data and information. Since 1934, with the introduction of the Social Security Act, the government has proved its determination in regulating the manner in which information is disposed. Recent surges in technology and identity theft have only furthered concern over consumer information and privacy.

The Federal Trade Commission implemented the Fair and Accurate Credit Transactions Act of 2003. This act created a specific set of standards in the disposal of such sensitive records. Your local state government may have additional levels of protections for consumer privacy.

It is not enough to have an employee shred the contents of your file cabinets. In fact, in many high profile cases such as the Enron debacle, and the real-life story of Erin Brockovich with PG&E, improper shredding practices helped create devastating consequences.

Tossing documents in the garbage is also not the answer, shredded or otherwise. While there are many shredding machines out there, it is sometimes possible to recreate previously shredded documents. A shredding company with years of experience and the most efficient machinery can ensure the definite destruction of your documents.
Protect Your Clients and Your Company

Our Company has years of experience handling the sensitive documents and hard drives for financial institutions and brokers of all sizes. We understand how easy it is for client data to accumulate, causing a hurdle of obsolete information. The best recourse is to either have it securely stored or destroyed.

We offer secure shredding services for companies and individuals of all sizes, whether their situation requires one-time shredding or recurring service. Many businesses choose scheduled pickups, weekly, bi-weekly, monthly, and even quarterly. Your office will be provided with a document bin, based on your expected volume. Once your documents are destroyed, you will receive a Notarized Certificate of Destruction for all items.

Our clients come from a variety of fields, including:

• Accountants
• Banking Institutions
• Financial Planners
• Insurance Companies and Brokers
• Real Estate Companies
• Retail Businesses
• Service Businesses

When you hire us you can be assured that your documents will be disposed of confidentially, securely, and in an environmentally friendly manner. We value the trust our clients have placed in us throughout the years. Our staff is entirely trustworthy and screened in everything from credit, drug testing, and an in-depth background checks. To Get started, call us 978.851.0199